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Keep your fleet moving: 5 steps for disaster planning

Thursday, July 26, 2018

By: Jayme Schnedeker, Product Manager, Element Fleet Management

It’s hurricane season once again. After the disruptive storms that occurred last year, the National Oceanic and Atmospheric Association (NOAA) is forecasting an average to above-average year. To prevent costly disruptions during a disaster, having an emergency plan in place is essential to your fleet’s success.

Emergency fueling - Element Fleet Management

Here’s what to keep in mind when developing your fleet’s emergency plan:

Proactive planning

Each driver should have a clear understanding of their role in case of an emergency:

  1. Give the proper training. Your company-wide emergency plan should be widely communicated among all drivers and employees.
  2. Gather feedback. No one knows the job better than your drivers, so take their feedback into account. Show your employees that their cooperation is essential to your disaster planning success.

Emergency fueling

Storms can be disruptive for purchasing fuel at retail stations. You may run into a situation where drivers don’t know which stations are open or the station they are at runs out of fuel. In this case, it’s important to have a back-up plan in place to avoid downtime when regular fueling methods are unreliable.

  1. Be proactive about your fuel levels. When you know a storm or natural disaster is on the way, preparation is key. Be sure to top off vehicle tanks before the storm hits. Element offers an online fuel locator to keep drivers up-to-date on fuel station information. A date and time stamp of the last transaction is provided to help determine if the station is open and processing fuel transactions.
  2. Keep your drivers informed. Alerting drivers in affected areas and reminding them of the plan can make sure they remain safe.
  3. Consider a fuel supply service. If it is critical for your fleet to operate during a disaster, fuel supply services offer reliable fuel access to help meet your fueling needs. With a service like Quick Fuel, your vehicles are fueled onsite on a regular weekly schedule. A regular weekly service prevents wasted time searching for fuel during a storm.

Learn more about Element’s fuel program at

You may not expect a storm to hit any time soon, but emergency planning shows both customers and employees that you’re proactive and dependable. What are your best emergency planning tips? Let us know on Twitter, @ElementFleet.

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