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Fleet Fuel Management

Reduce fleet fuel costs and take control of your fleet fuel management

With diesel & gas costs constantly changing, monitoring and optimizing fuel consumption is crucial to your bottom line. Our fleet fuel management products and services offer drivers the ultimate in convenience while giving you built-in control, security and cost savings.

Reduce fuel costs, increase control and simplify reporting with our fleet fuel services

The widely-accepted Element Fleet service and fuel card give drivers access to thousands of service & fuel stations across the U.S. and Canada. Detailed data is captured on each purchase, giving you the ability to control your fleet expenses and identify out-of-policy exceptions. In addition, our reporting and analytical tools in Xcelerate will help you quickly identify trends and opportunities to reduce costs.

Through a partnership with Shell Fleet Solutions and WEX, we have launched a unique fleet fuel management program where clients are able to utilize an enhanced set of product features that focus on the priorities that matter, such as driver convenience, security, control, reporting and benchmarking.

Driver convenience

Our convenient service card is accepted at thousands of vendors across the U.S. and Canada. Drivers can easily locate accepting stations and find the lowest-priced fuel using our fuel locator, accessible on desktop and mobile. In addition, your drivers will enjoy pay-at-the-pump convenience and 24/7 support for fueling and PIN assistance. We also offer flexible prompts to be able to shutoff odometer entry at the pump to customize the experience for your driver.

Purchase controls and security

Our enhanced card security and fraud alerts help protect your business from fuel fraud. Our PIN functionality adds a layer of protection to help ensure that only those authorized to use the card are using it. We are also able to limit when and how the card can be used such as the days of the week and/or the time of day the card is accepted. You may also limit the number of transactions and dollars spent per day, set up product type controls which are real dollar limits, set up layered authorization spend limit controls at a daily and weekly/monthly levels, or restrict payment to outside terminals for fuel only. Real-time alerts can be set up for monitoring many exception types such as dollars per transaction and total consecutive declines.   

Extensive details are captured on each purchase, giving you immediate control of your expenses with our advanced reporting:

  • Exception parameters are tailored to your needs 
  • Exception reports highlight vehicles operating outside fleet parameters
  • Transaction records specify fuel type, fueling location, fuel and non-fuel transaction product codes and more by vehicle
  • Receive one consolidated monthly bill

Powerful analytics and benchmarking 

As part of our fuel management program, our consulting team can look at your fleet's fuel data and compare it against state and province fuel averages and similar fleets to gauge how your fleet is performing. Detailed transaction data analysis helps inform future vehicle selection discussions to reduce your fleet's fuel consumption, thus lowering your costs. Plus, fuel program mileage data integrates with other Element services, including fleet maintenance, to manage preventive maintenance activities and keep track of all cars and light trucks to determine the best time to sell – minimizing lifecycle costs. 

Our proprietary fleet fuel program provides clients with features that are important to them, such as driver convenience, security, control, reporting and benchmarking. Our proprietary fuel program is accepted at 98% of Canadian fuel locations. For your convenience, our card offers pay-at-the-pump purchasing at participating fuel stations. PIN security is available with the card and provides 100% of service cards with PIN technology at Canada's top three largest fuel providers. To protect against misuse, our card uses a unique card numbering protocol and intelliShield® (our proprietary fraud security technology).

Driver convenience

Our convenient service card is accepted at 98% of fuel locations across Canada and we offer Cardlock program options for unmanned fuel stations through partnerships with Esso, Petro Canada and UFA. Drivers can easily find the lowest-priced fuel using our fuel locator, accessible on desktop and mobile. In addition, your drivers will enjoy pay-at-the-pump convenience and contact center support for fueling and PIN assistance.

Purchase controls and security

Our enhanced card security and fraud alerts help protect your business from fuel fraud. Our PIN functionality adds a layer of protection to help ensure that only those authorized to use the card are using it. You may also limit the number of transactions and dollars spent per day, and we limit purchases to fuel and automotive products available in the fuel station kiosk. Non-fuel items, such as snacks and drinks, will be declined. We monitor for potential fraud using our proprietary intelliShield® 2.0 technology to assist customers in reducing fraud trends. Clients receive a single consolidated bill and reports provide transaction details needed to validate fuel expenses across your fleet.

Powerful analytics and benchmarking

As part of our fuel management program, our consulting team can look at your fleet’s fuel data and compare it against province fuel averages and similar fleets to gauge how your fleet is performing. Detailed transaction data analysis helps inform future vehicle selection discussions to reduce your fleet's fuel consumption, thus lowering your costs. Plus, fuel program mileage data integrates with other Element services, including fleet maintenance, to manage preventive maintenance activities and keep track of all cars and light trucks to determine the best time to sell – minimizing lifecycle costs.

Element Fleet Management’s Telematics solution helps you identify where each vehicle in your fleet is at any given time. It also helps reduce your total emissions, fuel costs, operating costs and more while improving driver accountability, safety and service response times.
 

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Every breakdown, repair and routine maintenance visit takes your valuable assets off the road. The sooner your drivers and vehicles can get back up and running, the better. Our premier suite of service programs helps you get maintenance and repair costs under control, while increasing vehicle and driver uptime.

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See how an electric utility company reduced idling by 54% and increased seatbelt usage by 99.4% after implementing telematics.

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